It is crucial that a board meeting runs smoothly and that all issues are addressed. The following process for a board meeting is a guide that helps to ensure that the meeting goes as planned and that all the crucial points are covered.
The chair begins the meeting by welcoming any guests or new members, and addressing any personal or formal matters. A formal introduction of the board is then given and the officers introduce themselves.
The board often receives an abundance of information between meetings in the form committee reports and correspondence. The chair should allow the time to spend on this during the meeting. However, it is important to not detract from discussions of most pressing issues.
After the board has reviewed the past performance, its successes and difficulties, it will look to the future strategy. This includes brainstorming ideas to help the business grow, develop and expand its market share in different departments. The board will then deliberate on the best approach to implement these strategies, and then create action items for the management team to do so.
The board usually discusses any new business item that has been submitted to the meeting by board members or the executive management. The board will also go over old issues that have not been resolved. The chair will then vote to call the meeting to an end.
